Title:    Volunteer Outreach Coordinator

Duration:    (January to May 2017)

Employer:    East Coast Music Association Inc.

Time Commitment: P/T as required to complete duties; Must be willing to work flexible hours including evenings and weekends, particularly during the East Coast Music Awards event (April 26-30, 2017).

Contract Fee:  $3000.00

The successful candidate will be responsible for recruiting volunteers for ECMA 2017 in Saint John, New Brunswick. The ECMA is supported each year by 400+ volunteers, and the Coordinator will develop a recruitment plan to raise awareness and engage the local community to fulfill a diverse set of roles to help deliver this Festival.

This position will work closely with the Volunteer Coordinator and requires communication with all staff to ensure an understanding of skills and requirements required for each department & volunteer roles. Diplomacy and patience will be required.

General Tasks

⦁    Develop a recruitment strategy to engage 400+ volunteers for ECMA 2017.

⦁    Raise awareness and engage the community by organizing volunteer rally’s, engaging other volunteer organizations and community groups from the Saint John area.

⦁    Work with the Volunteer Coordinator to determine specific areas of volunteer expertise and recruit accordingly.

⦁    Work in the Saint John Event office to manage volunteer general and specific inquiries, including assistance with volunteer database software.

⦁    Support the Saint John Event Office to aid with public inquiries.

⦁    Work closely with Volunteer Coordinator on-site to assist with volunteer training, rescheduling and overall management, as required.

⦁    Work with Volunteer Coordinator to coordinate food and beverage needs for volunteer centre, off-site venues, Volunteer Thank You Party, working within budget and with designated partners.

⦁    Set priorities and able to work independently and as part of a team

⦁    Work in cooperation with other event office staff and event committee members
⦁    Performing other duties as may be required by the ECMA Management team

⦁    Provide input to Volunteer Coordinator regarding observations and recommendations for future ECMA events.

Qualifications

⦁    Knowledgeable in working with large groups of volunteers and understand the dynamics of working with volunteers
⦁    Strong word processing, spreadsheet & database knowledge
⦁    Knowledge of Better Impact volunteer management Software as asset
⦁    Strong organizational skills
⦁    Professional and efficient phone & e-mail management skills.
⦁    Project management experience an asset
⦁    Public speaking experience would be an asset
⦁    Experience with other cultural events an asset
⦁    Bilingualism an asset

Requirements:

⦁    This position is located in Saint John, and the ECMA office is located in Halifax, therefore the individual must be self-directed.

⦁    Must be willing to work/flexible/late hours including evenings and weekends, particularly during the East Coast Music Awards (April 26 – 30, 2017).

To Apply:

Interested individuals can apply by submitting a resume and cover letter to the following address jobs@ecma.com. Only individuals chosen for interviews will be contacted.